When proofreading a legal document, you should first read it slowly and carefully to determine whether or not it communicates the desired message and tone. If the title or the introductory paragraph do not clearly signal the intent of the legal document or if the paragraphs that follow do not flow naturally from that introduction, you may want to rewrite those parts of your document or rephrase them. Also if the content does not seem to verify what you are attempting to communicate, you may need to rethink your legal document or you may need to conduct further research. However beyond this process there is also the final challenge of proofreading to ensure that it is ready to be released.
Once that part of the proofreading process, the overview editing, has been completed, it is time to perform a more exacting analysis of the paper. During this part of the proofreading procedure, you should search for errors in spelling, word usage, grammar, and punctuation. After all, a poorly written contract or document cannot possibly communicate its message properly to the reader.
As highlighted legal proofreading is an extremely careful and time consuming process, the question is whether this should be done in-house or outsourced to legal proofreading services. Proofreading your legal document in-house would certainly provide a number of benefits such as, the cost savings. Proofreading in-house could potentially save the fees of paying proofreaders as it enables you to make use of an already available resource in the form of your existing employees. However, this may not be as clear as what it may first seem, as if your staff are proofreading then they are not doing vital legal work that they should be doing such as drafting. Therefore, it is necessary to consider the division of labour principle.
Outsourcing and using a proofreading service may be a good option if you take those factors into account. Most companies are quite flexible and if you are a business customer then they may be able to offer you a discount and form an agreement with you to deal with your outsourced legal work on a regular basis.
Ultimately, it is a questions of what works best for you given your individual circumstances. Therefore, once you have considered your individual circumstances, you may want to consider using a professional legal proofreading service. Proof Right Proofreading offers a specialist proofreading service and is widely recognised as the leading company in this field.
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